Jelly organiser’s checklist
Jelly organisers are busy people, with their own work and businesses to look after as well as planning events.
So I find organising Jelly is easier if I have a list of tasks to refer to so I don’t forget anything. This is my checklist, which I hope will be a useful base to start from. Yours may be different or have additional jobs.
First steps
- Find a venue – see ‘Where to hold Jelly’ in the How to start your own Jelly guide. Are there any workhubs or coworking spaces near you? They have a natural synergy as workhub owner Gavin Eddy explains in ‘The venue host’ section of the guide.
- Set up a page for your location on the Jelly Wiki.
- Start to spread the word on social media to gauge local interest and perhaps get suggestions for suitable venues.
- Start to build an email list of people interested in coworking.
- Consider a press release to local papers. You can adapt this template press release to your own requirements.
Getting organised
- Create a Jelly booking page on Eventbrite or another similar site. You will be able to copy your first event for subsequent occasions.
- Email your Jelly list, including a link to the booking page and the date booking will open.
- Tweet about the forthcoming Jelly, including reasons why people should come along and a link to the booking page or other information.
- Blog about events.
- Ask your venue to also tweet/blog/add information to their newsletter/email their own list.
The day before
- Send a welcoming email to those who have booked, repeating essential information such as directions, refreshment arrangements etc.
- Prepare a flipchart/large sheet of paper with login and password details, hashtags and attendees’ Twitter names
- Prepare your Jelly kit – flipchart/paper and Blutack, extra sockets, mugs, biscuits etc
After Jelly
- Update your Wiki
- Add new attendees’ names to your email list
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